Add a user manually

Organization-->Select a department -->Add User

For example, I want to add a new user Sara Michael to Finance Department.

User Settings allow you to edit user properties, assign departments and delete user account.

Also, with user move out button, you can move selected user out of current department, then assign them to other department.

From client you have this view:

Import users automatically

The BigAnt Server Console allows you to import user accounts in 2 ways.

Using Active Directory to authenticate user account: Check this option if you use Active Directory to import user accounts.

1. Import User Accounts from Active Directory

   The BigAnt Server Console has the Active Directory Import Wizard that allows you to import user accounts from the Active Directory (LDAP) catalog by Organizational Units. It is easy to create a user database in a few minutes if your corporate network is based on the Windows Domain structure.

   

   Click import domain user and enter details of your domain server to import users.

   From the pop up window, please enter your Domain server name, your domain admin account and password. Then click OK to import domain users, this may take a few moments to process.

   For example: Domain server--> [MyDomain] Admin Account-->[Administrator] Password-->[****]

   
   

   Notice:

   1. Your BigAnt server has to connect to the same domain network as the domain needs to be imported.
   2. Your DNS IP must be the same as your domain server IP address.
   3. Please enter domain server name instead of server IP address for the field Domain Server.

   After the AD has been successfully imported, it will look as the following (My TestAD in this case.)

   
   

   By the way, we strongly recommend that you should import domain users with our AntADSync Tool which is in the default setup folder. This tool provides you with choice of what to import and what not to. Besides, it will automatically synchronize the IM users with those in the AD. The interface is as following.

   
   
2. Import User Accounts from a text file.
   

   Click import user. If you have created a .txt (with Notepad) file including user accounts and user name following the format as below. Click the button In text Format to get an example.

   

   You can click choose file button to import all the user accounts from the .txt file to BigAnt Server.

Typical role function - how to limit file sending?

This is to limit users from sending large files, to save bandwidth, or even to disallow users to send files if you set it to 1KB.Because users can be assigned to a role that suits them, users can be assigned as different authorities, such as some users can send large files, while other people cannot.

1. set send file size limit

   User Management-->All Roles-->Add Role (for example: role1-file sending limit in this case)

   
   
2. Basic Permission-->Select Send file size limits

   You can enter a number (for example: 5000 in this case) as the maximum limit.

   If the size is set to 1KB, that is to say the file can hardly be sent.

   
3. Check if the user is within the list

   If you want Sara to belong to role1 (limit the size of file sent in this case), make sure she is selected. Now she is only allowed to send a file no larger than 5000KB.

   

Typical role function - how to make a user see designated department only?

This function is to assign a unique permission to different department members, here after OU, organization unit. For instance, if you want the users in financial dept can only see members of their own dept,here is the function you need.

1. System tools -->System settings First, select to enable organization permission management
   
2. Add roles-->Add Role Second, create a new role,role2-ou permission in this case.
   
   
3. Third, select the users of financial dept. Click on OU Permission-->select department(s) you want to be seen by designated users.
   

In this case, the Financial Dept chosen in last step can only see no organization units other than the Financial Dept.Here is the look from the client.

A full list of role permissions

Similar functions can be set in the same way:
Allow sending bulletin message ( eg. only manager level users or HR can send bulletin message)
Disable changing personal properties ( eg. company decent and policy)
Disable receiving attachment (eg. to prevent running an unsafe file sent from other users)
Disable audio call (eg. to save band width)
Disable logging off client (ie. to force users stay online)
Disable notification sound on client (ie. to mute the program on behalf of users)
Disable sending protected message (a protected message requires log-in password to read. Eg.to avoid pry actions when you leave your seat. Disable it if you think this feature is not required and may confuse users)
Disable changing avatar on client (eg. company decent and policy)
Disable showing organization chart (hide organization chart to some of users, eg. subcontractors)
Allow deleting bulletin message (eg. only manager level users or HR can erase bulletin message)
Group send limits (to limit amount of recipients say maximum 5 users, eg. avoid abuse use of group sending message to the whole company)
Disable changing job title (eg. company decent and policy)
Disable video call (eg.to save bandwidth)
Disable exiting client (users can not kill this program, however user log out is allowed)
Disable remote desktop and control (ie.to take it as exclusive authority of IT specialist)
Disable sending nudge (If you think nudge is annoying, and want to disallow in your group)
Disable showing working signature ( eg. company decent and policy)
Disable screen capture ( eg. company decent and policy, or may be security concerns)
Disable setting status as "Away"(eg. company decent and policy)
Disable creating group (If you think them should not create group chat, they can only added by admin, or someone else who is not limited of this function)

How to enable audio/video service?

System administrator can enable voice and video chat on all client computers by selecting the option.

System Settings-->Enable audio/video forwarding service Check the option , click save button and click the restart now button to save the change.

How to set history message?

In the default,the server only stores the history message in the past 7 days. Messages sent over 7 days will be deleted automatically. However, you can customize the period according to your own need.

Automatically delete history messages

Disable saving history message on server

If Administrator checks this option, it will not allow BigAnt Clients to save history message on Server. So the administrator can not search for history message. Check the option , click save button and click the restart now button to save the change.

Disable saving history message on client

Administrator checks this option, it will not allow BigAnt Clients to save history message on their local PC. This is useful when the computers of your office are for public use.Check the option , click save button and click the restart now button to save the change.

A brief introduction of other system settings

Disable saving history messages on server(Check this option,and the history message will not be saved on server.)
Enable organizational unit permission management(Check this option,the OU permission will take effect (Learn more)
User by Active Directory(Check this option,and users can be authenticate by Active Directory server, no need of log-in from BigAnt client interface.(Learn more)
Disable publishing bulletin message(Check this option,none of the users can post bulletin message.)
Disable changing password on client(Check this option,users will be forbidden from changing password.)
Automatically delete messages after X days(You can alter the period of messages saving on the server.
Keep a record of login/logout information(Check this option,logging information of all users will be recorded.)
LiveChat (Check this option,your website visitors can chat with online operators. (Learn more)
Openplatform(This BigAnt messenger can be considered as an Open Platform for message push, to mobile clients, please check with settings on iOS push setting for iPhone, and OpenPlatForm for Android phones. Since the message push should only influence users in your company, a developer ID and related authority is required to make it work.)
Disable saving messages on client(Check this option,messages will not be saved on client.)
Disable hyperlink on client(Check this option, users can not click and open web page when they got a URL, they have to copy and past to browser to access it, for your security)
Disable client status switched to invisible(Check this option,users can not switch the status to invisible.)
Allow P2P transfer files, Threshold 0 M(Check this option,one can transfer files of large size quickly to another without being recorded by the server.)
Disable showing notification when recipient read the message( In order to make sure an offline message won’t be ignored, BigAnt Messenger will considerately give a notification to the sender once the message is read.Check this option,and the function will not take effect.)
Show me as Away when I have been inactive for 10 minutes(Check this option,the status will switch to Away when a user doesn’t have any operation for 10 minutes.)
Disable "My Links" in client program(Check this option,the My Links tab on client will disappear.)
Enable multiple devices online at the same time(Check this option,users can be online on different devices simultaneously.)
Enable audio/video forwarding service(Check this option,users can make audio or video call.)

How to enable audio/video service?

System administrator can enable voice and video chat on all client computers by selecting the option.

System Settings-->Enable audio/video forwarding service Check the option , click save button and click the restart now button to save the change.

How to set history message?

In the default,the server only stores the history message in the past 7 days. Messages sent over 7 days will be deleted automatically. However, you can customize the period according to your own need.

Automatically delete history messages

Disable saving history message on server

If Administrator checks this option, it will not allow BigAnt Clients to save history message on Server. So the administrator can not search for history message. Check the option , click save button and click the restart now button to save the change.

Disable saving history message on client

Administrator checks this option, it will not allow BigAnt Clients to save history message on their local PC. This is useful when the computers of your office are for public use.Check the option , click save button and click the restart now button to save the change.

A brief introduction of other system settings

Disable saving history messages on server(Check this option,and the history message will not be saved on server.)
Enable organizational unit permission management(Check this option,the OU permission will take effect (Learn more)
User by Active Directory(Check this option,and users can be authenticate by Active Directory server, no need of log-in from BigAnt client interface.(Learn more)
Disable publishing bulletin message(Check this option,none of the users can post bulletin message.)
Disable changing password on client(Check this option,users will be forbidden from changing password.)
Automatically delete messages after X days(You can alter the period of messages saving on the server.
Keep a record of login/logout information(Check this option,logging information of all users will be recorded.)
LiveChat (Check this option,your website visitors can chat with online operators. (Learn more)
Openplatform(This BigAnt messenger can be considered as an Open Platform for message push, to mobile clients, please check with settings on iOS push setting for iPhone, and OpenPlatForm for Android phones. Since the message push should only influence users in your company, a developer ID and related authority is required to make it work.)
Disable saving messages on client(Check this option,messages will not be saved on client.)
Disable hyperlink on client(Check this option, users can not click and open web page when they got a URL, they have to copy and past to browser to access it, for your security)
Disable client status switched to invisible(Check this option,users can not switch the status to invisible.)
Allow P2P transfer files, Threshold 0 M(Check this option,one can transfer files of large size quickly to another without being recorded by the server.)
Disable showing notification when recipient read the message( In order to make sure an offline message won’t be ignored, BigAnt Messenger will considerately give a notification to the sender once the message is read.Check this option,and the function will not take effect.)
Show me as Away when I have been inactive for 10 minutes(Check this option,the status will switch to Away when a user doesn’t have any operation for 10 minutes.)
Disable "My Links" in client program(Check this option,the My Links tab on client will disappear.)
Enable multiple devices online at the same time(Check this option,users can be online on different devices simultaneously.)
Enable audio/video forwarding service(Check this option,users can make audio or video call.)

Message Query

Search for message history by subject , sender account or sender name.

The history message can be saved on server for 7 days in the default. You can change the period in system settings according to your needs.

Dialogue Query

This page is for Administrator to search the history dialogue by users’ accounts.

Attachment Query

This page is for Administrator to explore and search the history attachment.

Re-branding: Change icon and logos

With BigAnt, you can use your company name shown on top of BigAnt client window, click here and see how to do this from server side. The program icon and avatar which in the default is like a small ant head can also be changed, which requires customization of this program. You will need to provide your company logo in several different resolution, and might be charged additional fee. Please contact us for details, email: info@bigantsoft.com

Client-Plugin:System tools-->advanced

In this dialog, some advanced BigAnt features can be configured here.

P2P threshold: this setting is for the client program to determine which file needs to be sent/received via peer to peer connection, if the file is smaller than the threshold the file will be sent via BigAnt message server, which means longer waiting but safer transferring with a file back-up on server side. P2P way doesn’t allow your re-download of the file.

Add: the BigAnt client program has an API for the plug-in program, you can manage and configure them from here.

The plug-in, such as OA, EDM,ERP system, which requires customization , could be helpful for your business. Most of the plug-in programs can be installed and distributed from server side, and then users can find additional button from BigAnt client, as the portal of the plug-in system. Please contact us for the customization details, email us: info@bigantsoft.com

Sending-SMS:Query&statistics-->SMS statistics

The SMS, short message service, normally provides telecommunications service for companies, and APIs for the third party connection in most cases. It sends messages to mobile phones using SMS, and charges by message quantity.

BigAnt messenger has the capability to connect with SMS API and send mobile messages. However, this will require customization and your local SMS service, also fees that may involved. To save your time and money, please kindly check with your local SMS service provider and then email us for more details, info@bigantsoft.com

Push-to-APP:System setting-->openplatform

This BigAnt messenger can be considered as an Open Platform for message push, to mobile clients, please check with settings on iOS push setting for iPhone, and OpenPlatForm for Android phones. Since the message push should only influence users in your company, a developer ID and related authority is required to make it work.